New Business Development Coordinator

SCOPE OF ROLE:

Reports to: Head of New Business Development (NBD)

Staff Reporting to this Post: N/A

Key working relationships: Ensures appropriate coordination between Country Office (CO) Senior Management Team (SMT), Technical Experts (TEs)/Operations, PDQ Director, Finance, Awards, Human Resources, Supply Chain, Security, Partnerships, and other necessary stakeholders to establish and execute a strong proposal development process.

KEY AREAS OF ACCOUNTABILITY

Proposal Management – 60%

• Coordinates the proposal development process for all funding opportunities with PDQ, Technical Specialists including MEAL, Operations (for field team inputs, logistics requirements, costings, etc.), Security, Awards Management, Finance, and HR (for staffing requirements).
  
• Produce proposal development schedules and track timelines, ensuring and facilitating coordination amongst teams (i.e. PDQ/TE, Operations, Finance, Supply Chain, HR, and Security).
  
• In collaboration with Head of NBD, Members, and global teams, broker technical assistance, compliance information/guidance, and other resources to support proposal development needs.
  
• Support the Finance team, PDQ and TE, Operations, Supply Chain, and other necessary stakeholders to develop proposal budget.
  
• Draft key sections of the proposals that are standard inputs – such as capability statements, country context, and programme experience, while drawing on the expertise of technical specialists, MEAL, Operations, Finance, HR and Security.
  
• Strengthen CO capabilities to facilitate effective in-person and COVID-adapted online proposal design workshops and undertake design workshop facilitation when called on to do so, including developing work plans and lessons learned.
  
• Represent Save the Children as a generalist, alongside PDQ and TEs, in proposal development meetings and discussions.
  
  Capture Planning and Opportunity Preparation – 20%
  
• Work with Head of NBD, PDQ/TE, and Operations to gather and assess donor, partner, and internal information relevant to upcoming major opportunities.
  
• Support Head of NBD to strengthen country office capabilities on long-term capture planning for major forthcoming funding opportunities.
  
• Proactively address challenges that may hinder the proposal development process.
  
  Continuous Learning & Knowledge Management – 10%
  
• Ensure that all appropriate donor and Save the Children resources, templates, and tools are available to relevant staff, as well as a clear understanding of donor requirements.
  
• Maintains strong knowledge management systems (OneNet, Teams, etc.) to support intra-country office communication and continuous learning.
  
• Ensure all proposals and related documents are saved and circulated and work with Awards and Operations teams to share programme results and lessons learned.
  
  Humanitarian Response – 10%
  
  Support effective and joined-up strategic resource mobilisation for Category 1&2 Emergencies within the country.
  
  QUALIFICATIONS
  
• A degree in Business Administration, Social Sciences, or similar is preferred.
  
• A strong background in proposal development and coordination required.
  
  EXPERIENCE AND SKILLS
  
  Required
  
• Demonstrated experience in coordinating and facilitating the development of major proposals to institutional donors, multilateral agencies, corporate donors, and/or foundations.
  
• Demonstrated ability to solve complex issues through critical thinking, analysis, definition of a clear way forward and ensuring buy in.
  
• A high degree of attention to detail and the ability to lead key tasks (eg. proposal development) to on-time completion under significant pressure.
  
• Highly developed networking skills and ability to form productive working relationships with a wide range of internal colleagues and stakeholders (eg. programme, technical, awards, compliance, finance, program operations).
  
• Good personal organisational skills, including time management, and ability to meet deadlines and work under pressure.
  
• Well-developed interpersonal and communication skills including communicating with impact, influencing, negotiation, and coaching.
  
• A high degree of flexibility and adaptability in order to respond to changing needs. Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.
  
• Experience in project and change management related to organisational development projects and international, cross-functional teams with a proven history of delivering results.
  
• Fluency in English and French is mandatory.
  
  Desirable
  
• INGO, NGO, or nonprofit experience and an excellent grasp of operational issues.
  
• Experience in developing project or proposal budgets.
  
• Familiarity with local context and funding landscape.
  
• Proven ability to write persuasive, competitive, and compliant narrative proposals for institutional donors.
  
  A detailed understanding on funding mechanisms for development work such as Save the Children’s.
  
  Additional job responsibilities
  
  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
  
  Equal Opportunities
  
  The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
  
  Child Safeguarding:
  
  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
  
  CHILD SAFEGUARDING:
  
  Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
  
  BEHAVIOURS (Values in Practice)
  
  
  
  Accountability:
  
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
  
  Ambition:
  
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  
• widely shares their personal vision for Save the Children, engages and motivates others
  
• future orientated, thinks strategically and on a global scale.
  
  Collaboration:
  
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  
• values diversity, sees it as a source of competitive strength
  
• approachable, good listener, easy to talk to.
  
  Creativity:
  
• develops and encourages new and innovative solutions
  
• willing to take disciplined risks.
  
  Integrity:
  
• honest, encourages openness and transparency; demonstrates highest levels of integrity
  
  Anti-Fraud and Integrity Commitment:
  
  The organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels.
  
  Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding). Any request for payment should be reported immediately.